With the introduction of the UK GDPR (General Data Protection Regulation) in 2018, businesses are being held to a higher standard when it comes to protecting the data and privacy of their customers. Unfortunately, many organisations are still struggling to comply with the regulations, and this can have serious consequences.
Today, we’ll take a look at some of the most common mistakes that cause UK businesses to breach the GDPR.
1. Not Having Adequate Policies and Procedures in Place
Organisations must ensure that they have appropriate measures in place to guarantee that all data is handled in a way that is compliant with the GDPR. This includes having systems in place to collect, store and process data in line with the GDPR regulations. Failing to have the right procedures in place can result in a breach.
2. Not Conducting Data Protection Impact Assessments (DPIAs)
A DPIA is a way for organisations to evaluate and manage the risks associated with data processing activities. It should be done before a project begins and updated as needed. The GDPR mandates this assessment for organisations that handle high-risk data. Failure to do so could result in violating the GDPR.
3. Not Having Appropriate Security Measures in Place
Organisations must implement effective security measures to protect any personal data they process. This may involve encrypting data, restricting access to authorised personnel, and ensuring that only the essential data is collected and stored. If the security measures are inadequate and a data breach occurs, the organisation can be held liable for any resulting damages or penalties.
4. Not Providing Adequate Training to Staff
The GDPR requires companies to ensure their staff are aware of data protection and privacy regulations. This includes providing detailed instructions on the GDPR and any associated policies and procedures. Failing to educate personnel on their obligations concerning data protection can lead to non-compliance with the GDPR and possible disciplinary action.
5. Not Notifying the ICO of a Breach
Under the GDPR, organisations must notify the Information Commissioner’s Office (ICO) of any data breaches that occur within 72 hours. This is to ensure that any affected individuals can be promptly informed and appropriate action taken to mitigate the risk of any further harm. Failing to report a breach to the ICO can lead to fines and other sanctions.
Overall, organisations must understand and comply with the GDPR in order to protect the personal data of their clients, customers and employees. This includes ensuring that staff are aware of the GDPR, implementing appropriate security measures, keeping records of data processing activities, and notifying the ICO of any data breaches. Failure to comply with the GDPR can lead to serious consequences, including fines, legal action, and reputational damage, none of which you, the business owner, ever want to deal with.
Briefed is a team of barristers offering help to business owners looking to ensure their companies remain compliant and free from law-related trouble. If you are looking for GDPR compliance training, work with us today!